Directions to Conferences

VIP Guest Guidelines

Hotel Suggestions

• DIRECTIONS TO CONFERENCES: Link to our directions page for explicit directions.
  Bridgewaters/ Glazier Group is on 11 Fulton Street in the South Street Seaport (near Pier 16) on the cobblestone area. It is a full service conference facility located on the corner of Beekman and Front Street.
  
  
• HOW AND WHERE TO SHIP MATERIALS :
  If you are planning on shipping equipment or materials to the conference, ship them to arrive, if possible,by the Monday before the conference. Boxes that are shipped to arrive the day of the conference frequently do not arrive until midday-please ship to arrive BEFORE the conference date!
  The ship-to address is:
  Bridgewaters
  11 Fulton Street
  New York, NY 10038
  Attention: Cheryl Kahn
  
  Please label your boxes clearly as follows:
  • Numerically: for example, "1 of 3," or "1 of 4" etc.
  • Our name-Technology Managers Forum
  • your company's name
  • and the date of the show

  AV The AV service provider is Meeting Expectations AV. To order monitors and other AV equipment, email Kirk Reid at kirk@meetingxav.com... and cc Tom McGann: tom@meetingxav.com. You will be billed directly.

• ELECTRICITY:Electricity costs extra ($195) and needs to be ordered directly from Bridgewaters in advance. Click here to access the order form which must be printed out, filled out and faxed to Bridgewaters. We suggest you bring your own power strip.

• HIGH SPEED T1 LINES and WIRELESS ACCESS POINTS:
  TechForum provides a wireless hot spot at all conferences with enough bandwidth for about 100 persons (more than enough for our shows) for FREE. However, if you want a T1 line instead to ensure reliable access, you will need to order that seperately--it is $395. That company (for T1 lines) is Transbeam; call them at 212 631 8100, and/or email Bob Wolff at bwolff@transbeam.com to order a T1 line.

• VENDOR MAPS: Vendor maps are drawn up one or two days before the conference, and will not be available before the day of the conference. If you have a special vendor you wish to be next to-or avoid-please let us know and we will be happy to accommodate you. You will not need a vendor map to find your table--all tables will be in the same room and easy to find when you arrive.

• START TIME/SETUP IS 6:00 AM- 8:00 AM THE DAY OF THE CONFERENCE. NO NIGHT-BEFORE SETUP. PLEASE BE SET UP BY 8AM: Tables are set up on the day of the conference. The facility has night events and cannot be accessed the night before. The room will open at 6:00AM and our staff will be on hand to help you get your materials positioned. Boxes will be placed by your table IF they have been marked with your company name. Please finish your setup by 8AM, as attendees frequently arrive right on time.
  
• BREAKDOWN TIME: Breakdown of tables can take place anytime after the start of the final panel (ca. 3PM). There is really no traffic after the final panel, as the conference ends at 4PM.

• MATERIALS TO BRING that will come in handy: Strong tape (for repackaging your boxes and hanging your sign) and scissors. Also: FED-EX slips for sending materials back (please let table staff know your FEDEX number)! wever we also have these things if you forget.
  
• DISPLAYS AND SIGNAGE: Tables are 6 feet long and draped, and we won't have any signage so you must bring your own. We ask you to limit exhibits to reasonably sized backgrounds (pop-up displays work nicely-call us at 212-787-1122 if you are unsure about size.). You must bring your own signage. For examples of setups by other vendors at past events, see our photo site of our most recent event at http://www.techforumphotos.com.
  If you must bring a larger booth, please contact us and we will make arrangements for you.
  
• TABLE STAFF NUMBER AND BADGES: Table staff for Bronze Sponsors (tables only) is limited to two. Silver Sponsors may invite three of their staff (with a speaker, a total of four); Gold Sponsors five (with a speaker, a total of six).
  
  Staff must be pre-registered (email any new staff to vadams@techforum.com) if you want a badge for your staff members. Luncheon will be available for staff members.
  
  If you wish to have extra staff, eg switch staff off during the day, please tell us ahead of time; we can arrange for this, but entrance to luncheon for extra staff is limited unless you wish to pay extra. We reserve the right to limit staff.
  
  
• CUSTOMERS AS GUESTS: For complete instructions of inviting VIP guests for free, go to our VIP Guest Guidelines page.
  Participating vendors are allowed an unlimited number of VIP guest passes for their customers. Guests MUST manage IT at companies and may NOT be educators; consultants; vendors; sales or marketing contacts; or anyone not actively managing technology at a mid-to large company. Guests of vendors must register through Technology Managers Forum, and we reserve the right to decline any guest we deem not suitable for the conference. We will provide you with an email invitation, or if you provide us with a list, we will do the inviting for you using your name. Call or email Victoria Adams at 212-787-1122 or vadams@techforum.com for details.
  
  
• RAFFLES: If you intend to raffle something, please let us know in advance. We will contact you before the event however to remind you about the raffle, which is held at the end of the day. Since winners must be present, please bring your gift to the event.

• GIVE-AWAYS: WE STRONGLY ENCOURAGE YOU TO BRING INCENTIVES. If you are distributing incentives, candy or product literature, bring enough for about 130 persons.
  
• VENDORS MAY ATTEND THE PROGRAM: Vendors are allowed to attend all events of the conference.
  
• ATTENDEE LIST: Registrant lists will be distributed to all exhibitors and sponsors the week after the conference. Contact Victoria Adams at vadams@techforum.com or 212-787-1122. You MUST sign our privacy policy online in order to receive the list: go to http://www.techforum.com/vendorprivacy.html
  
• ACCOMODATIONS:We suggest making reservations ASAP; room blocks are not available.
  
  
• CONTACT LIST
  Technology Managers Forum:
  • Priscilla Tate (Executive Director): 212-787-1122 or techforuminfo@techforum.com
  • Victoria Adams (membership director -VIP guests and general info-mailing list): 212-787-1122 and techforuminfo@techforum.com
  • Bridgewaters:Show Manager for the day of the conference: Cheryl Kahn: 212-608-7400, cell 917-449-7077; and ckahn@theglaziergroup.com. She handles ordering electricity and shipping questions.
  • Equipment Ordering (monitors, screens): AV The AV service provider is Meeting Expectations AV. To order monitors and other AV equipment, email Kirk Reid at kirk@meetingxav.com and cc: Tom McGann at tom@meetingxav.com. You will be billed directly.